Administrative Assistant, Field Experience & Internship, Teacher Education Services (TES)

Company: Athens State University
Location: Athens
Posted on: November 20, 2024

Job Description:

Administrative Assistant, Field Experience & Internship, Teacher Education Services (TES)Closing Date:

Job Duties:
The Administrative Assistant for Field Experience and Internship position is responsible for a variety of activities related to field experience placement and student intern placement. This position reports to the Director of Teacher Education Services & Certification.

ESSENTIAL FUNCTIONS:

• Organization/maintenance of contact log for FE placement and Internship contracts
• Work with FEI Coordinator in the organization/preparation of instructor led FE assignments
• Record/Maintain Intern Supervisor Travel Expense Forms
• Maintain/Record FE Verification Forms and Internship Attendance Forms
• Set up/maintain student placements, including drop/add, in Banner for Field Experience and Internship
• Create reports through ARGOS database
• Assist in organizing and scheduling Internship Seminar and Field Experience activities
• Provide to faculty a listing of student intern(s) and school assignment(s) each semester
• Email student & school assignments to faculty each semester
• Assist with questions from student, faculty and supervisors regarding Internship Blackboard course
• Demonstrate flexibility and adaptability to changing work scope and tasks based on need
• Actively work towards building cooperative and collaborative relationships with peers and internal faculty and staff
• Maintain "open door" to internal and external customers
• Identify opportunities for improvements to work practices and offer viable solutions for implementation
• Proactively engage in problem-solving related to tasks in this position with internal and external people
• Routinely practice self-monitoring by assessing self to make improvements or take corrective action to improve performance
• Complete other tasks as assigned
  
  Required Qualifications:
  QUALIFICATIONS REQUIRED:
  • High School diploma or its equivalent required; Bachelor's degree preferred
  • Ability to understand oral and written instructions required
  • Computer knowledge and experience required
    OTHER QUALIFICATIONS AND JOB REQUIREMENTS:
    • Experience in using Banner and Excel preferred
    • Experience with database software and Argos preferred
    • Ability to organize and work independently
    • Ability to communicate effectively and establish and maintain positive working relationships
      WORKING CONDITIONS:
      • Must be able to remain in a stationary position such as standing and/or sitting for a prolonged period of time
      • Frequently tasked with filing which may require low postures such as crouching, kneeling, and/or stooping
      • Must be able to occasionally adjust or move objects up to 25 pounds in all directions.
      • This position requires constant communication with others to exchange information
      • Frequently uses hands/fingers to operate a computer and other office productivity machinery, such as copier, printer, etc.
      • Occasionally tasked with operating a motor vehicle to travel for university business
      • Frequently uses near vision for use of computers and reading small print
        
        Salary Schedule:
        Salary Band: N120To view salary schedules visit: Salary will be commensurate with experience and qualifications.
        
        Special Instructions to Applicants
        Unofficial transcripts should be from the college or university which verifies minimum qualifications for the position. Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended. Please provide contact information for three professional references on your application. Include correct email addresses if available.
        
        To be considered for this position please visit our web site and apply on line at the following link:
        
        About Athens State University
        Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Presently, over 3,100 students have selected Athens State because of its neighborly environment where 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 80% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was featured in the 2015 Best Value Online College Rankings by OnlineU.org for four online programs including computer science, accounting, education and human resources. The University offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 350 full and part-time employees with approximately 90 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. Seventy-five percent of the full-time faculty members hold a terminal degree. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges.
        Athens, Alabama is located in north Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society's "Top 20 Events in the Southeast" including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.
        
        In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.
        
        Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Vice President of Enrollment and Student Support Services, 300 N. Beaty St., Athens, AL 35611, 256- ###-####.
        
        
        
        
        
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        jeid-fcb6d6430c3ff84b8934e48cf8bc80e3 Associated topics: administrative assistant, attendance, clinician, counselor, district school nurse, guidance, school guidance counselor, scriptwriter, secretary, student services

Keywords: Athens State University, Huntsville , Administrative Assistant, Field Experience & Internship, Teacher Education Services (TES), Administration, Clerical , Athens, Alabama